Microsoft 365 User Training OneDrive for Business and Teams Beginners

Microsoft 365 User Training OneDrive for Business and Teams Overview

OneDrive for Business enables users to securely store and share files on Microsoft Office 365 secure cloud storage platform. No more worrying about losing files. With Microsoft OneDrive for Business 365, your files will be available whenever and wherever you are.

One of the most commonly asked questions raised during Office 365 training is, 'When should I save files on Teams and when should I save them on OneDrive?' Making sure you know how to use these two tools Teams and OneDrive effectively can make sure that you're making the best use of the Office 365 user environment.

What You'll Learn

Use Microsoft OneDrive for Business to:

• Work with Files and Folders in the OneDrive for Business App
• Create and Access Files through the Desktop App
• Share Files
• Syncing Files through the OneDrive for Business App

Use Microsoft Teams to:

• Manage Messages
• Manage Teams
• Work with Teams Apps
• Explore Teams Meetings
• Use Teams to create a team and create a channel
• Add OneDrive into Teams as an app

This OneDrive for business and Teams course is part of our Office 365 Pick and Mix training course series.

Course Duration: 1 Day

Course Prerequisites:

This course is suitable for new or experienced Office users who are looking to gain a comprehensive understanding of common Office 365 Apps.

This course is ideal for Office 365 users who want to integrate OneDrive for Business and Teams into their workflows. Delegates should:

• Be familiar with basic file management and cloud storage concepts
• Have experience using Microsoft Office 365 applications
• Be comfortable navigating a PC, Mac, or equivalent interface device

Course Outline

Microsoft 365 OneDrive for Business

OneDrive Online

• What is the difference between online and desktop OneDrive?
• Using OneDrive Online
• Uploading files and folders
• Creating files and folders
• Sharing files and folders

OneDrive on the Desktop

• Syncing files
• OneDrive sync settings
• Managing storage
• Using apps in conjunction with OneDrive
• Sharing files on the desktop OneDrive
• Using OneDrive to free space on your computer
• Backing up files with OneDrive

OneDrive Mobile

• Installing OneDrive on your phone
• Changing mobile sync settings
• Changing the theme

Forms and OneDrive for Business

• Using Power Automate to save form information
• Sharing the Forms OneDrive folder with others

Microsoft 365 Teams

Teams Basics

• Sending a message
• The etiquette of conversations
• Adding pictures to messages
• Adding hyperlinks to messages
• Using emojis
• Using memes
• Creating a poll
• Getting attention in Teams
• Creating a Teams announcement
• Sending messages to multiple channels

Managing Teams

• Adding and removing members of a team
• Changing member permissions
• Changing team settings
• Creating a channel

Working with Teams Apps

• Sharing a file
• Using version history
• Using the wiki
• Adding a tab to a channel
• Finding more apps for your team

Teams Meetings

• Scheduling a meeting
• Creating a Teams online meeting link
• Adding a virtual background
• Sharing the screen
• Recording a meeting
• Transcribing a meeting

Teams and OneDrive for Business

• When to use OneDrive and when to use Teams
• Getting notified if OneDrive is updated
• Accessing files on Teams through OneDrive
• Accessing files on OneDrive through Teams
• Accessing Teams files through applications

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Post-Course Resources

• Training notes & exercise files
• Online materials: video tutorials & shortcuts
• 3 months post training support