Learn Outlook with Copilot in 90 Minutes - Part 2: Calendars, Meetings and Collaboration

Learn Outlook with Copilot in 90 Minutes - Part 2: Calendars, Meetings and Collaboration Overview

Learn how to manage calendars, schedule meetings and collaborate more effectively using Microsoft Outlook and Microsoft Copilot. This practical 90-minute course focuses on the Outlook calendar features used by organisations every day, helping delegates coordinate meetings, manage availability and improve workplace collaboration.

Many Microsoft 365 users ask questions such as "How do I schedule meetings in Outlook?", "How do I share my Outlook calendar?", "How do I manage someone else's calendar?" and "How can Copilot help with meetings?". This course provides practical answers through demonstrations, real-world examples and hands-on exercises.

Delegates will learn how to create appointments, schedule Teams meetings, use the Scheduling Assistant, manage recurring appointments and work with multiple calendars. The course also covers calendar sharing, managing calendars on behalf of colleagues, creating contact groups and finding people within an organisation.

Using Microsoft Copilot, delegates will discover how to prepare for meetings more efficiently, create meeting agendas, summarise meeting information and identify actions, responsibilities and commitments. This course is ideal for Microsoft 365 users who want to improve meeting management, calendar organisation and workplace collaboration.

What You'll Learn

• Calendar Management - Create appointments, schedule meetings and manage availability using Outlook calendars
• Microsoft Teams Meeting Scheduling - Organise online meetings and collaborate effectively using Outlook and Teams together
• Scheduling Assistant - Find suitable meeting times by viewing attendee availability and calendar conflicts
• Calendar Sharing and Delegation - Share calendars, manage permissions and schedule meetings on behalf of colleagues
• Contact and People Management - Create contacts, build contact groups and locate people within your organisation
• Copilot for Meeting Preparation - Generate meeting agendas and prepare for upcoming meetings using AI assistance
• Meeting Summarisation - Use Copilot to summarise meeting information and identify key discussion points
• Action and Commitment Tracking - Extract actions, responsibilities and follow-up commitments from meeting content

Outlook and Copilot Learning Pathway

This course forms Part 2 of our Learn Outlook with Copilot in 90 Minutes series. Each session can be attended independently, or combined to build a complete understanding of Microsoft Outlook and Microsoft Copilot for workplace productivity.

• Part 1 - Email Essentials and AI Productivity (90 Minutes)
• Part 2 - Calendars, Meetings and Collaboration (90 Minutes)
• Part 3 - Task Management and Personal Productivity (90 Minutes)
• Part 4 - Working Smarter with Copilot (90 Minutes)

Progress through all four parts to develop practical skills in Outlook email management, calendar scheduling, meeting collaboration, task management, personal productivity and Microsoft Copilot for Microsoft 365.

Key Skills You'll Gain

• Outlook calendar management
• Meeting scheduling and coordination
• Microsoft Teams meeting planning
• Calendar sharing and delegation
• Managing multiple calendars
• Contact and group management
• AI-assisted meeting preparation
• Meeting summarisation techniques
• Action and commitment tracking
• Microsoft 365 collaboration skills

Course Duration: 90 Minutes

Course Prerequisites

• Microsoft Outlook Fundamentals - Basic experience using Microsoft Outlook to send and receive emails and navigate the Outlook interface
• Email Management Skills - Familiarity with common email tasks such as replying to messages, managing folders and working with attachments
• Microsoft 365 Experience - A basic understanding of Microsoft 365 applications and workplace collaboration tools is beneficial
• Microsoft Copilot Access - Access to Microsoft Copilot for Outlook is beneficial for hands-on practice but is not essential for attending the course
• Part 1 Recommended - Delegates will benefit from completing "Learn Outlook with Copilot in 90 Minutes - Part 1: Email Essentials and AI Productivity" or having equivalent Outlook email management experience

Complete Course Outline

• Microsoft Outlook Training Courses - Explore the complete Microsoft Outlook training pathway covering email management, calendars, contacts, meetings, task management and workplace productivity. View Microsoft Outlook Training Courses
• Microsoft Outlook 365 Beginners Training Course - Learn Outlook fundamentals including email management, calendar scheduling, contacts, meetings and day-to-day workplace communication skills. View Outlook 365 Beginners Training Course
• Microsoft Outlook 365 Advanced Training Course - Develop advanced Outlook skills including mailbox management, rules, automation, categories, shared mailboxes and advanced calendar management. View Outlook 365 Advanced Training Course
• Learn Outlook with Copilot in 90 Minutes - Part 1: Email Essentials and AI Productivity - Learn how to manage email more efficiently using Microsoft Outlook and Microsoft Copilot, including AI-powered email drafting, email summarisation and action tracking. View Part 1 of the Outlook and Copilot Series

Training Locations and Delivery Options

This course is available online instructor-led, at client premises, and at selected training venues across the UK.

View training centres and venue information