Visio Shape Data

Shape Data in Visio

When creating an organisation chart you may want to add extra information or data behind the shapes. In Visio you can use the shape data task pane to add this information.

Imagine your organisation chart in Visio as a grand, sprawling garden across the UK, where each flower represents a different role within your organisation. Now, imagine adding shape data as giving each of those flowers a unique fragrance, colour, and label, making it easy to identify and appreciate each one for its unique characteristics.

Here's how infusing your organisation chart with shape data can make it bloom:

1. A Burst of Colour (Detailed Information):

• Just as each flower in a garden has its unique hue, shape data adds vibrant details to each position in your organisation chart. It's like attaching a small, informative tag to each flower, offering insights like contact information, department, and location, making the garden easier to navigate and understand.

2. Roots that Bind (Data Linking):

• Like a network of roots sharing nourishment, shape data can be linked to external sources like an Excel spreadsheet. Any change in the data source is like a fresh wave of rain, automatically refreshing your organisation chart, keeping it as lively and up-to-date as a well-tended garden.

3. A Visual Bouquet (Data Visualization):

• Shape data allows you to adorn your organisation chart with visual elements, much like adding butterflies and bees to your garden. Icons, colours, and text callouts can represent various data, making your chart as visually appealing and informative as a bed of assorted flowers.

4. Harvesting Insights (Reporting):

• Generate reports from your shape data like picking fresh flowers for a bouquet. This feature offers a structured view of your organisation, aiding in analysis and planning, helping you create the most beautiful and efficient garden layout.

5. A Gardener's Guide (Search and Filter):

• Navigate through your organisation chart as smoothly as a gardener tending to their plants. Easily search for and filter specific data, ensuring no flower (or role) is overlooked.

6. Cultivating Collaboration (Integration with Other Tools):

• Integrate your enriched organisation chart with other tools, like planting complementary flowers together for a stunning visual display. Embed your chart in PowerPoint or Word, keeping all the rich data at hand, enhancing communication and collaboration.

7. Efficient Garden Management:

• Shape data ensures your organisational garden is well-managed and thriving, with a clear understanding of each flower’s place and role in the grand design.

8. Blooming Communication:

• Like a garden tour, an organisation chart filled with shape data offers a clear and comprehensive guide for all employees, enhancing understanding and communication within your organisation.

In essence, infusing your organisation chart with shape data in Visio is like turning a simple plot of land into a blooming, vibrant garden, full of colour, life, and rich detail, making it a delightful and informative experience to explore.

Should you need more information then please have a look at our Microsoft Visio 2010 Training Course Beginners

Adding shape data exercise file.

You will need Microsoft Visio to complete this exercise.